Dear EASC colleague,


We warmly invite you to this year’s
 

Ordinary Annual General Assembly
on Thursday, November 19, 2026, from 6:00 p.m. to 8:00 p.m.

 

Digital via Zoom

Registration process:

To participate in the General Assembly, you must register by 11:59 p.m. on November 17, 2026, at the latest, by sending an email to general-assembly@easc-online.eu .
Registrations that are not received by the deadline cannot be accepted, as the election process must be set up in advance to ensure a proper election.
The same requirements and deadlines apply to proxy voting.
 

Election and voting procedures:

Elections and votes will be conducted online using the eBallot election tool.
All persons who have registered to participate in the General Assembly will receive a link to participate in the General Assembly via Zoom, the dial-in details for the eBallot election tool, and instructions on the election procedure at a later date.
 

The documents required for the general meeting are available for download here:
 

  • Agenda for the General Assembly (GA) on November 19, 2026
  • Motions to the 2026 GA:
     
    Motion 1: Establishment of Company EASC GmbH (Ltd)
    Motion 2: Invocing Board and CQS
    Motion 3: Increase Membership Fees
     
  • Annual financial statements for 2025
  • Minutes of the GA 2025
  • Voting delegation form
  • Reports from the committees
     

Various committees need to be filled again this year. The submitted candidatures can be found at this link.

Any missing documents will be submitted at a later date.
 

The Assembly will be held in English. Translations into German, Czech, and Spanish will be available.

The General Assembly will begin at 6:00 p.m.

Admission to confirm attendance and voting rights will take place from 5:30 to 6:00 p.m. We therefore ask that you arrive early.
 

Admission to the Zoom Platform will be closed definitively at 6:10 p.m., as the verification of votes present and represented will take place immediately afterward.

 

We look forward to seeing many of you there and remain
with warm regards,
 

Susanne Rieger (Chair) and Mechthild Müller (Treasurer)
Berlin, October 16, 2025